Spain Family Reunification / Reagrupación Familiar

Open the matter, confirm the service scope, explain that this is an administrative support workflow and not legal advice, and tell the client that all requirements must be verified against current official sources before filing.

Review the sponsor's residence status, residence card expiry date, renewal status, and whether the sponsor-side application timing appears ready for further review. Flag any issue that must be checked against official rules before continuing.

Collect from the sponsor: full passport or travel document, residence card/authorization evidence, current address in Spain, contact details, and any renewal filing or approval evidence if applicable. Ask for clear scans of all pages where required.

• Identity documents

Verify the current official information sheet, applicable regulation references, latest form version, filing channel, fees, deadlines, and documentation list before relying on this template. Record the date of verification and any changes found.

Create a client-facing document checklist separating sponsor documents, family-member documents, relationship documents, housing evidence, income/resources evidence, insurance evidence, translations, and legalization/apostille items.

Collect from the family member: full passport or travel document, current country of residence, civil-status details, and documents proving the family relationship or legal dependency. Explain that foreign public documents may need sworn translation and legalization/apostille review before use in Spain.

For a spouse, registered partner, or stable partner, collect marriage certificate, partnership registration, or evidence of stable relationship as applicable. Also collect any divorce, dissolution, or prior-spouse documentation if relevant. Mark all foreign public documents for legalization/apostille and sworn translation review.

For a spouse, registered partner, or stable partner case, prepare or review the sponsor declaration that the sponsor does not reside in Spain with another spouse or partner, and verify the exact wording and need for signature against the current official checklist.

For a child case, collect birth certificate, passport, and, where only one parent sponsors the child, evidence of sole parental authority, custody, or the other parent's authorization for residence in Spain. Mark foreign civil-status and custody documents for legalization/apostille and sworn translation review.

For adopted children, legally represented persons, adult children with support needs, or family members who cannot objectively provide for their own needs due to health, collect the adoption decision, legal representation order, disability/support documentation, medical evidence, or dependency evidence as applicable. Confirm admissibility and format with official sources before filing.

For ascendant cases, collect evidence that the sponsor supported the ascendant during the relevant period, such as transfers or expenses, plus documents showing family, social, economic, patrimonial, health, or humanitarian circumstances. Flag this category for enhanced official-source review before submission.

For an adult child who will act as caregiver for a dependent sponsor, collect evidence of the sponsor's recognized dependency status and caregiver relationship. Verify the current official eligibility and document requirements before including this pathway in the application.

Review whether there are other dependent family members included in the family unit calculation or file narrative. Request proof of dependency, residence, schooling, or household composition where operationally needed.

If the sponsor has school-age minor children in Spain, collect school enrollment evidence and flag any missing enrollment documentation for client follow-up.

Collect the adequate housing report if already issued. Confirm that it identifies the competent regional or local authority, address, issue date, and any details required for the application. Check whether its age remains acceptable at the planned filing date.

If the housing report has not been issued, collect the request receipt and supporting housing evidence such as occupancy title, number of rooms, household occupants, intended use of rooms, habitability, and equipment details. Verify whether alternative evidence may be used only after checking current official conditions.

If no housing report has been requested, provide the client with a procedural reminder to request it from the competent regional/local authority or confirm the correct local pathway. Do not file based on assumptions; verify the province-specific process first.

Collect sponsor employment evidence such as work contract, recent payslips, and latest IRPF return where available. Explain that income thresholds and document periods must be verified against current official sources before filing.

Collect sponsor self-employment evidence such as business/activity evidence, tax filings, recent quarterly returns where applicable, and bank or accounting support. Explain that current acceptable documents must be checked before filing.

Collect financial-resource evidence such as bank certificates, available credit evidence, certified checks, travel checks, or other accepted proof. Verify current official acceptance standards before including these documents.

Calculate a preliminary income/resources review using the family unit size. Verify the current IPREM, SMI, IMV-related figures, percentage rules, and any applicable reductions against official sources before giving the client a status update.

Collect health insurance evidence for the sponsor and family member(s), if available. Review coverage dates, insured persons, territory, and whether any policy gaps require client follow-up. Verify current official insurance expectations before filing.

Review all foreign public documents to determine whether sworn translation into Spanish or a co-official language is needed and whether legalization or Hague apostille is required or an exemption may apply. Record items that must be corrected before submission.

Ask the client to upload missing apostilles, legalizations, or sworn translations identified in the review. Separate sponsor documents from family-member documents in the upload request so the client can understand who each document belongs to.

Prepare the official application form draft and internal filing pack using the sponsor's documents, family-member documents, relationship evidence, housing evidence, income/resources evidence, insurance evidence, and translation/legalization review notes. Do not submit until final official-source checks are complete.

Send the prepared application pack to the client for factual confirmation: names, passport numbers, addresses, relationship details, dates, family unit size, uploaded documents, and missing items. Ask the client to confirm accuracy before submission.

Complete a pre-submission quality check: correct form version, signatures, file format, document completeness, fee model/code, province, filing channel, and current official instructions. Mark any uncertainty for resolution before filing.

Submit the application through the appropriate permitted channel, or support the client/sponsor with submission if the sponsor must act personally or through an authorized representative. Save filing proof, submission date, and reference number.

Prepare the applicable fee-payment reminder and confirm payment evidence is saved in the file. Verify the current fee form, code, amount, and payment deadline before instructing the client.

Provide the client with a status update showing filing date, reference number, expected official resolution window to verify, how notifications will be received, and what the client should do if they receive any communication directly.

Monitor the application status, official notifications, requests for additional documents, and resolution. Update the client after each meaningful status change and keep a log of dates and actions taken.

If the administration requests additional documents or corrections, explain the request in client-friendly language, assign sponsor versus family-member documents clearly, confirm translation/legalization needs, and track the response deadline.

If the sponsor-side application is approved, prepare a visa-stage checklist for the family member, including passport, criminal-record certificate where applicable, medical certificate, original relationship/dependency documents, appointment/consular instructions, and translation/legalization review. Verify all consular requirements for the specific consular location before sending.

Family member uploads visa-stage documents for review, including passport, criminal-record certificate if applicable, medical certificate if applicable, original relationship/dependency evidence, and any consulate-specific forms or appointment confirmations.

Track consular appointment, submission, visa decision, visa collection, and planned travel date. Remind the client that consular timing, collection deadlines, and entry deadlines must be verified against the current official notification and consular instructions.

After the family member enters Spain, send an arrival checklist covering local address confirmation, TIE appointment planning, police-office appointment evidence, required identity photos/forms/fees to verify, and deadline tracking based on the actual entry date.

Close the matter after confirming that the client received the final status summary, key dates, documents filed, pending obligations, and any future follow-up items. Include a note that future renewals or changes require separate official-source review.